It is the responsibility of employees with dial-in access privileges to ensure that a dial-in connection to [Name of Organization] is not used by non-employees to gain access to company information system resources. For example, in the case of Overy v PayPal, PayPal user Alfred Overy took the company to court. It's important to clearly set out who your Acceptable Use Policy applies to. Do not use electronic mail for personal reasons. Do not expect an immediate reply; recipients might not be at their computer or could be too busy to reply straight away. Only GSM standard digital cellular phones are considered secure enough for connection to [Name of Organization]'s network. A public/private key system defines a mathematical relationship between the public key that is known by all and the private key that is known only to the user. These guidelines are intended to help you make the best use of the electronic mail facilities at your disposal. endobj We can see an example of a standard indemnity clause in the International Society for CNS Clinical Trials and Methodology's Acceptable Use Policy: It's unlikely you'll be able to monitor the conduct of every individual user of your site or service to ensure they are complying with your Acceptable Use Policy. This type of agreement hit the news in 2018 when PayPal invoked its Acceptable Use Policy to close the account of game developer Acid Software, whose controversial game "Active Shooter" caused a public outcry. Exhibit exemplary behavior on the network as a representative of your school and community. Pass-phrases are generally used for public/private key authentication. All user-level and system-level passwords must conform to the guidelines described below. Here's an example from ILance: In its Acceptable Use Policy for its Estate Administration Service, Lloyds Bank sets out a list of the actions it may take in the event of a breach of the policy: One of the potential consequences in the above list allows Lloyds to pursue legal action for costs on an indemnity basis. Sold and fulfilled by FastSpring - an authorized reseller. If a password is guessed or cracked during one of these scans, the user will be required to change it. k2hHfN=r[S;:"W)@EZTCoyzqW5kd/ :AIzU7ZFj&V6>]~V[B_^}qX\/W.n/R6wz}3}D}Q,'u\_}W? Can be easily remembered. :/X0(:8F7uup1LTEtvM-MPy\KFH c'4* )\n+m2&U@b?[-)n9qy;3\x6P4fML*fe. All communications and information accessible via the network should be assumed to be private property. Alternatively, you can link to external definitions where necessary. Adobe InDesign CC 2015 (Windows) endstream endobj 3 0 obj <> endobj 5 0 obj <>/ExtGState<>/Font<>/ProcSet[/PDF/Text]/XObject<>>>/TrimBox[0.0 0.0 612.0 792.0]/Type/Page>> endobj 6 0 obj <>/ExtGState<>/Font<>/ProcSet[/PDF/Text]/XObject<>>>/TrimBox[0.0 0.0 612.0 792.0]/Type/Page>> endobj 7 0 obj <>/ExtGState<>/Font<>/ProcSet[/PDF/Text]/XObject<>>>/TrimBox[0.0 0.0 612.0 792.0]/Type/Page>> endobj 8 0 obj <>/ExtGState<>/Font<>/ProcSet[/PDF/Text]/XObject<>>>/TrimBox[0.0 0.0 612.0 792.0]/Type/Page>> endobj 9 0 obj <>/ExtGState<>/Font<>/ProcSet[/PDF/Text]/XObject<>>>/TrimBox[0.0 0.0 612.0 792.0]/Type/Page>> endobj 29 0 obj [33 0 R] endobj 30 0 obj <>stream must be changed at least every six months. Since very few systems have support for one-time tokens (i.e., dynamic passwords which are only used once), everyone should be aware of how to select strong passwords. The agency provides electronic mail to staff members to enable them to communicate effectively and efficiently with other members of staff, other companies, and partner organizations. However you decide to do it, make sure it's clearly displayed so that your users can navigate to it easily. 1 0 obj An Acceptable Use Policy sets out the rules for using your site or web-based service, including prohibited conduct and the consequences for breaching these rules. The Office of Network and Information Systems or its delegates may perform password cracking or guessing on a periodic or random basis. Transmit commercial or personal advertisements, solicitations, endorsements, or promotions unrelated to the business of the University. Application developers must ensure their programs contain the following security precautions: 4.4 Use of Passwords and Pass-Phrases for Remote Access Users. policy acceptable use template training hr notice policies employee procedures layout business letter form bizmanualz company valery forms corporate proposal Where the rules are set out clearly, they are more likely to be obeyed. A Terms of Use agreement will cover this information as well as details regarding limitations of liability, warranty disclaimers, governing law and jurisdiction, payment processing information when applicable and other conditions of use. All the content of electronic mail is scanned for offensive material. There are several ways to display an Acceptable Use Policy. For example: A properly drafted Acceptable Use Policy can help your organization maintain greater control over the use of its services. This article is not a substitute for professional legal advice. Should I commit any violation, my access privileges may be revoked, school disciplinary action may be taken, and/or appropriate legal action may be initiated. Any employee found to have violated this policy may be subject to disciplinary action, including termination of employment. It should cover the general type of conduct that's not allowed on the site or service. Pass-Phrases Any breach of the agency's Electronic Mail Policy may lead to disciplinary action. L8'Q 3KupqI_v7l#|QKz?*}E(/8/@v".B4'86WGXb#OYWv` Zq0R2 rW~#} eR0EyC~rI/WbZ9vZ But it would be near impossible to make a comprehensive list of all the activities your site can be used for. For example, most educational databases, cloud-based services, and forums have Acceptable Use Policies. This article will show you the importance of this type of policy and give you tips for drafting your own. A browsewrap method of obtaining agreement should be avoided where possible. Such services have a lot of scope for potential misuse. xmp.iid:282ea102-768a-1e4c-a9f0-2d274ff7393e Gain access to or use another persons system, files, or data without permission (note that permission from an individual user may not be sufficient some systems may require additional authority). The [Name of Organization] cannot be held accountable for the information that is retrieved via the network. 2 0 obj If some activities require you to approve them before a user can do them, list these out as PayPal has done here: This is a more rare aspect of these types of policies, but it's very important to note any uncommon exceptions like this. [Name of Organization] employees and authorized third parties (customers, vendors, etc.) Parent Name (please print), (courtesy of the Rhode Island Department of Education). (courtesy of the Rochester School Department, Rochester, New Hampshire). :@Z/FJr1~XY2D9ZST/ ;[i*XXZKP)Q}b6$ /|r{ucD3dD: eiFT+ a|=cy /yamueZ An Acceptable Use Policy will exclusively cover the use of the platform or service. Change passwords at least once every six months (except system-level passwords which must be changed quarterly). Be polite! These policies apply to technology whether administered in individual departments and divisions or by central administrative departments. If your Acceptable Use Policy includes lengthy or technical terms, it's a good idea to provide their definitions. This may be particularly appropriate where the website allows visitors to make comments or create accounts. byod grants smartphones If your business already has a Terms and Conditions agreement, or if you're in the process of creating one to sit alongside your Acceptable Use Policy, it's important to incorporate them into one another. Network accounts are to be used only by the authorized owner of the account for the authorized purpose. <> acceptable Every company should ensure their employees are aware of their Acceptable Use Policy transparency is key. proof:pdf Instead use clear, easy-to-understand language. You should adapt it according to the needs of and risks specific to your site or the service you provide. You can also link it to areas where people officially start to use your service, such as on an account registration form page. You can tailor the exact contents, formatting, and tone of your Acceptable Use Policy to suit the nature of your site or service. Where Simple Network Management Protocol (SNMP) is used, the community strings must be defined as something other than the standard defaults of "public," "private," and "system," and must be different from the passwords used to log in interactively. Restrict personal use of the Universitys information resources and technology to incidental, intermittent and minor use that is consistent with applicable law and University Policy. Some of the more common uses include: user-level accounts, web accounts, e-mail accounts, screen saver protection, voice-mail password, and local router logins. Each successive password must be unique. brsd pdffiller Check out our feature article for more tips on how to add an "I Agree" checkbox. I have read, understand, and will abide by the above Acceptable Use Policy when using computer and other electronic resources owned, leased, or operated by the [Name of Organization]. They apply to personally owned computers and devices connected by wire or wireless to the University network, and to off-site computers that connect remotely to the Universitys network services. It also notes that that prohibited conduct isn't limited to the items on the list: To ensure your users clearly understand your Acceptable Use Policy, it's helpful to illustrate the type of conduct that is prohibited by providing examples. The main clauses in an Acceptable Use Policy are as follows: Display a link to your Acceptable Use Policy in your website footer along with your other important legal agreement links, such as your Privacy Policy. v'V {-0T,-eZ:!+q^FQp_"R/P~vU*ywYkA8~NCkCyJ zw+y'0'z{|xXk,1T( H j%{W;J,-8]jU7fNT=9rDi!|LW WC@a2,9rd`GF>m .ie3HI:osPMoso. Many Acceptable Use Policies do attempt to use browsewrap methods to gain agreement. Consequences may range from temporarily suspending a user's account or permanently banning them to formal legal action. 3. Do delete electronic mail messages when they are no longer required. You are not legally required to have an Acceptable Use Policy. computer terms and names, commands, sites, companies, hardware, software, birthdays and other personal information such as addresses and phone numbers. Do use an "out of the office assistant" to automatically reply to messages when you are not available. Passwords are an important aspect of computer security. This can also set the tone of the agreement. acceptable example [Name of Organization] has taken reasonable steps to control access to the Internet, but cannot guarantee that all controversial information will be inaccessible to student users. safety policy acceptable aup pupils primary resources widget document safeguarding essentials usage parents converted An Acceptable Use Policy is generally narrower in scope than a Terms and Conditions agreement (sometimes called "Terms of Use" or "Terms of Service"). Last updated on 01 July 2022 by Robert Bateman (Privacy and Data Protection Research Writer at TermsFeed). Implementing an Acceptable Use Policy can have many benefits for an organization. Do check the address line before sending a message and confirm you are sending it to the right person. Because the Internet is an unregulated, worldwide vehicle for communication, information available to staff and students is impossible to control. If a user is viewing your site on a desktop, the Acceptable Use Policy can appear in a pop-up when they first navigate to your site or set up an account. use policy computer pdffiller acceptable agreement Any use of the network for commercial or for-profit purposes is prohibited. Applications should support TACACS+, RADIUS, and/or X.509 with LDAP security retrieval, wherever possible. any of the above preceded or followed by a digit (e.g., secret1, 1secret). xmp.id:11b9e224-7ae7-b743-81c6-bb0a9301a449 Computing resources include all University-owned, licensed, or managed hardware and software, data, information, information assets, University assigned user accounts, and use of the University network via a physical or wireless connection (including RESNET), regardless of the ownership of the computer or device connected to the network. Attempt to circumvent or subvert system or network security measures. Protect electronic and hardcopy data, information, and information assets classified as High-Risk or Moderate-Risk (i.e., confidential), in compliance with the. ????????????????????????? While an Acceptable Use Policy is not a legal requirement, it's best practice to have one. Do not write passwords down and store them anywhere in your office. For example, Telstra ends its Acceptable Use Policy with a short note on how users can report potential or actual violations via an email address: Now that we've seen examples of some standard features of an Acceptable Use Policy, let's look at how you display and get users to agree to an Acceptable Use Policy. HWn}S04&K`dihfll#G..~}NlL+9@`C5b]NU2a^WR-^nods6W^-&oo7Y5EF[[tjZ==M6w:IvRT|U}PnaAK_6='IYPr[^/-KK7!l97]!&K;6PD[7q(}27lje~YCe,Wj>dzESWvE]F-&u61-t2 _,BKK5[eaHi_=(O1(Y}Zf_-zPw8c x-zvQu,Yg:(G[ -NY:2|sAE}a/P,_`-A To illustrate the kind of conduct this includes, it gives several examples: You can adapt the list of prohibited activities to suit your website or the service you provide. uuid:8b5643af-ac0a-401d-b4f5-06f98c0d126e But it could contain some of the following clauses: Make sure you take all reasonable steps to get active agreement from your users so your Acceptable Use Policy will be enforceable in a court of law if required. Get consent by using an unticked checkbox next to a statement that says something similar to "By checking this box, you confirm you have read and are agreeing to the terms of the Acceptable Use Policy.". Adobe PDF Library 15.0 %@mINOSC|]c/ Because of this, a pass-phrase is more secure against "dictionary attacks." 4.3 Application Password Development Standards. Here is a list of frequently asked questions that you may find useful. ), notice is hereby given that there are no facilities provided by this system for sending or receiving private or confidential electronic communications. Folean, a content creation platform, includes a list of definitions in the first paragraph of its Acceptable Use Policy. from application/x-indesign to application/pdf Giving out personal information about another person, including home address and phone number, is strictly prohibited. What Are the Benefits of an Acceptable Use Policy? Just follow these steps: Enter the email address where you'd like the T&C delivered and click "Generate.". policy acceptable use technology example classroom grade students computer template lab student 5th lessons google teaching understand helps friendly version Clearly setting out the potential actions users can face gives you a basis to then take that action. Do not send excessively large electronic mail messages or attachments. 3 0 obj For example, you could display it in a menu like this one from Fitbit: Just make sure that it's as easy to locate as your other legal agreements are, and that users can access them at any time both before and after signing up for your website, app or other service. I further understand that any violation of the regulations above is unethical and may constitute a criminal offense. Be considerate in the use of shared resources. Free to use, free to download. Privacy Policy Where possible, don't use the same password for the various [Name of Organization] access needs. Do not forward electronic mail messages sent to you personally to others, particularly newsgroups or mailing lists, without the permission of the originator. Applications should provide for some sort of role management, such that one user can take over the functions of another without having to know the other's password. Privacy and Data Protection Research Writer at TermsFeed. Here's an example from the University of Loughborough's Acceptable Use Policy: This is a great explanation of the purpose and scope of the University of Loughborough's Acceptable Use Policy. "F)>lya\f|`qv+I>+X#Ks~%/l/HY= ~uo/Zt"3|peRzo]C@dc9J pun{Z q^j[7(=xV$o&'xo85/ZW[BRd[m42.Xf)sjY})laF"y*Of:ed oT)2e{K A clear, well-written Acceptable Use Policy: An Acceptable Use Policy is sometimes also referred to as a Rules of Use Clause, User Rules, or Acceptable Usage Policy. Proper codes of conduct in electronic communication must be used. policy use acceptable deterring theft insider steps data To this end, the [Governing Body Name] encourages the responsible use of computers; computer networks, including the Internet; and other electronic resources in support of the mission and goals of the [Name of Organization] and its schools. Refrain from monopolizing systems, overloading networks with excessive data, degrading services, or wasting computer time, connection time, disk space, printer paper, manuals, or other resources. You should understand the following: (courtesy of Rhode Island Department of Education). Consequently, it is important for you to behave in a responsible, ethical, and legally compliant manner. / Use auto-forward rules to send business e-mail to a non-University e-mail account if the e-mail contains any high risk, and/or confidential information. Sometimes an Acceptable Use Policy is in place merely as a precaution. )WU4LmkaA}X[l /ODbx=7=5i7!UZ$`-lV[s][$;b |NS~_{hFK]1BUoc:!k,vg;S,zW?+- F[D, MFQn%`(Q xyj}3H12O?V? One way to do this is create a password based on a song title, affirmation, or other phrase. 2016-06-15T16:45:48-07:00 Without the pass-phrase to "unlock" the private key, the user cannot gain access. The unauthorized installation of any software, including shareware and freeware, for use on [Name of Organization] computers is prohibited. Is an Acceptable Use Policy the same thing as a Terms of Use agreement? A keyed hash must be used where available (e.g., SNMPv2). To log network use and to monitor fileserver space utilization by users, and assume no responsibility or liability for files deleted due to violation of fileserver space allotments. If dial-in access is subsequently required, the individual must request a new account as described above. For example, the phrase might be: "This May Be One Way To Remember" and the password could be: "TmB1w2R!" Start here with this example of acceptable use policy. It also helps you to justify the action should a user contest it. Information resources and technology at the University of Rochester support the educational, patient care, instructional, research, and administrative activities of the University, and the use of these resources is a privilege that is extended to members of the University of Rochester community. 4 0 obj All of the rules above that apply to passwords apply to pass-phrases. <> policy cell phone template corporate theearthe Downloading, copying, otherwise duplicating, and/or distributing copyrighted materials without the specific written permission of the copyright owner is prohibited, except that duplication and/or distribution of materials for educational purposes is permitted when such duplication and/or distribution would fall within the Fair Use Doctrine of the United States Copyright Law (Title 17, USC). For example, in addition to generally prohibited activities, The European Lung Foundation's Acceptable Use Policy also includes prohibited conduct in relation to contributions to its interactive services: Regardless of the specific content of your list of prohibited behavior, it's important to write it in clear, easy-to-understand language. For example, global network provider GTT states in the opening paragraph of its Acceptable Use Policy that it applies to all GTT clients and other service users: Outlining the scope of your Acceptable Use Policy helps users understand when and how the policy applies to them and their obligation to act in accordance with it. Individuals may also be subject to federal, state, and local laws governing many interactions that occur on the Universitys networks and on the Internet. You'll be able to instantly access and download the Terms & Conditions agreement. For example, AT&T's Acceptable Use Policy prohibits spam/email/Usenet abuse. Dial-in access should be strictly controlled, using one-time password authentication. Many organizations have an Acceptable Use Policy simply to govern the use of their website. Report identified or suspected security incidents to the Information Security Office or Information Technology (IT) Support/Help Desk. When using the agency's electronic mail facilities you should comply with the following guidelines. Do respect the legal protections to data and software provided by copyrights and licenses. Having an Acceptable Use Policy lets you set forth how users may use your platform or service, and what they must not do. System administrators have access to all mail and will monitor messages. For additional information on wireless access to the [Name of Organization] network, consult the Wireless Communications Policy. Application Administration Account: Any account that is for the administration of an application (e.g., Oracle database administrator, ISSU administrator). An Acceptable Use Policy is slightly more narrow in scope than a Terms of Use agreement. To monitor the use of online activities. Malicious use of the network to develop programs that harass other users or infiltrate a computer or computing system and/or damage the software components of a computer or computing system is prohibited. 4. You can tailor the list in terms of scope and detail to suit the nature of your business. If youre a security leader reviewing or building data protection policies, you will find this acceptable use policy example for business especially helpful. It will often form part of a broader Terms and Conditions agreement, but can also be a separate document. Employees who are granted dial-in access privileges must remain constantly aware that dial-in connections between their location and [Name of Organization] are literal extensions of [Name of Organization]'s corporate network, and that they provide a potential path to the organization's most sensitive information. As the owner of a site or web-based service, there are steps you can take to reduce the risk of someone misusing it. All user-level passwords (e.g., e-mail, web, desktop computer, etc.) Strong (acceptable) passwords have the following characteristics: Contain both upper and lowercase characters (e.g., a?z, Have digits and punctuation characters as well as letters (e.g., 0?9. Acceptable Use Policies are also used by companies providing open source software, cloud computing, or telecommunications services. Disclaimer: Legal information is not legal advice, read the disclaimer. For example, universities, schools, and work or social spaces with public WiFi networks. Staff members who supervise students, control electronic equipment, or otherwise have occasion to observe student use of said equipment online shall make reasonable efforts to monitor the use of this equipment to assure that it conforms to the mission and goals of the [Name of Organization]. Pass-phrases are not the same as passwords. I hereby give permission for my child to use network resources, including the Internet, that are available through [Name of Organization]. This allows users to navigate to it quickly from any other page on your website: For those viewing your site on a mobile app, you can make the Acceptable Use Policy accessible via your app's navigational menu with other legal agreements and important links. An indemnity clause is a promise by the user to be responsible for any costs you incur as a result of a third-party claim arising from their conduct on your site or service. The recommended change interval is every four months. Although you're not legally required to include an Acceptable Use Policy on your website, we strongly recommend doing so. % internet policy procedure usage computer use template company acceptable When a user clicks the box and proceeds with your website or mobile app, you will have obtained consent and your Acceptable Use Policy will be enforceable. default [Name of Organization] Rights and Responsibilities. If an individual is found to be in violation of the Acceptable Use Policy, the University may take disciplinary action, including restriction of and possible loss of network privileges or more serious consequences, up to and including suspension, termination, or expulsion from the University. Some organizations state that they will impose a fine on users in violation of the more serious rules. Note: Dial-in accounts are considered to be "as needed" accounts. theearthe The policy then refers to the four shorthand terms throughout, making it quicker and easier for users to read: Defining any lengthy or complex terms helps to ensure your Acceptable Use Policy is clear and enforceable. [Name of Organization] reserves the right to restrict online destinations through software or other means. You can do this by inserting a glossary or definitions paragraph at the start of your policy. First, here's the relevant section in its Acceptable Use Policy that references how the policy directly relates to the Terms and Conditions agreement: And here's part of Intergage's Terms and Conditions that makes reference to the Acceptable Use Policy: As you can see, while these agreements work together, they are separate. While having an Acceptable Use Policy is strongly recommended, it's not a legal obligation. Staff should make reasonable efforts to become familiar with the Internet and its use so that effective monitoring, instruction, and assistance may be achieved. x[I,Je&4 Yo >f}+Vz^UXE;piw\?:E2/a>_0 q{?;|5 s9 ^qohs8ntUmw_pWpf'2Ut?8'B(D{P)X? % A pass-phrase is a longer version of a password and is, therefore, more secure. If you are in any doubt about an issue affecting the use of electronic mail, you should consult the IT Services Manager. Modify, without proper authorization, any of the Universitys information resources and technology, including the work products of others. Your Acceptable Use Policy will be unique to the context of your organization. This led to a problem in the case of Specht v Netscape, where a user was held not to have been bound by terms presented in browsewrap format. The list doesn't need to be exhaustive. Alternatively, you can include a link to your Acceptable Use Policy and a check box for their agreement at the end of an account creation form.